MyMindsEye, If you could give us a step by step of your sump/media arrangement that would help us make suggestions or points that could help you tweak your filtration
and remember a picture is worth a thousand words
When the water first enters the sump
its good to have it go through some form of mechanical filtration pad prior to emptying into the bio media. This is just to remove the big particles of waste/debris. Naturally this pad should be cleaned often. Any waste that is allowed to mix in with your bio media will simply further break down feeding your nitrate build up
a certain amount will also fail to fully break down and will simply become sludge which will gum up your bio media.
As water passes through your different chambers, minimizing bypass is essential. By bypass I mean any water that is allowed to flow around your media instead of through it. Using sponges that are slightly oversized for a hole can make a big difference.
If you are finding too many tiny particles, consider using smaller media. Ive found it most effective to step media size down
meaning push water through a sponges with large holes first, small holes second and tiny holes last
Ive seen quite a few sumps set up with 2 cubic feet of bio media. I simply do not believe that a typical set up is benefited by this massive amount of surface area for bacteria to grow on. Many will disagree and although I welcome that friendly debate, your thread is not the place to have it. If one were to choose not to dedicate that space to bio media, they could instead fill it with plants and put a small light on it and they have a refugium.
I have not put this theory to the test and therefore cannot speak of its effectiveness from experience, but since we know plants eat ammonia/nitrite/nitrate
if we can find a plant with simple needs (of which there are many, as to which one or ones would work best Im not sure)
the only investment is the plants themselves, the small light and the power it takes to illuminate that light
I can speak from experience that Ive used plants in tanks to reduce nitrates and they work
I can speak from experience that there are plants with low light requirements that can thrive as long as my stinking fish cant get to them
Add these two together and you have a freshwater refugium.